A self-conducted mock OSHA inspection should be done at small, low hazard workplaces without a safety director or safety department.
- The typical mock OSHA inspection should begin with a brief opening conference with senior management to plan the audit. In a self-inspection this would be a chance for the group to get together and set parameters for the scope of the self-inspection.
- The inspection process should begin with a review of all OSHA-required written programs, followed by an evaluation of the facility injury and illness records (OSHA 300 log).
- A detailed wall-to-wall inspection would then be conducted.
- The audit will conclude with a closing conference where the group comes together and first crafts a corrective action plan, then presents that action plan to senior site management.
The mock audit should be conducted with a group of people, involving:
- A representative of management
- A representative from each distinct workplace(for example, this would include office personnel and floor personnel)
Use this OSHA inspection checklist to see if your workplace meets OSHA compliance:
- OSHA required training should be conducted and documented.
- Documentation of training should be kept for a minimum of three years.
- Is the Safety manual up to date, relevant, and explained to employees?
- Do you have an OSHA poster? If not, download one free from this OSHA Web site at www.osha.gov/Publications/osha3165.pdf.
- Make sure the eyewash station works properly, has cold water only, and that a sign designates its location.
- Are all fire extinguishers mounted on walls, signs designating location, inspected monthly/annually, and fully charged. Learn more about fire extinguisher requirements.
- Are emergency exits OSHA compliant, unobstructed, and operational.
- Make an inspection of the workplace for safe work conditions such as electrical and trip and fall hazards.
- Review evacuation plans and protocols. If you don’t have evacuation plans, you can download samples here.
- A first aid kit should be available for employees to use for minor cuts and injuries.
- Review Personal Protective Equipment (PPE): are employees clearly explained when to wear it, PPE should be provided at no charge to employees, is PPE in good condition?
- There should be an annual review and evaluation of job hazards, and also appendixes for any workplace changes
- Hazard Communication Standard must be followed:
- Inventory of hazardous substances
- Organize Safety Data Sheets (SDS) for each hazardous substance
- Place labels on containers not identified (secondary containers)
- Inspect all chemical containers for leaks
- Employees should be trained on proper use of and handling of hazardous substances
- PPE provided for handling chemicals
- Training and information on chemical spill, disposal, and cleanup should be provided
- An explanation of what labels, signs, and symbols mean (chemical, biohazard, radiation, etc.) must be provided.
- There should be an ergonomic plan to reduce incidents of musculoskeletal injuries.
Some of the other things that should be reviewed during the mock OSHA inspection:
- Fire protection – take the fire safety quiz here
- Walking and working surfaces
- Elevated surfaces or areas with fall potential
- Ladders – Take the ladder safety quiz here
- Hand and power tools
- Equipment, machines, and machine guarding
- Welding operations – Take the welding safety quiz here
- Gas cylinders
- Confined spaces
- Flammable, combustible, and hazardous materials
- Electrical hazards
- And so on… (It’s a pretty exhaustive list.)
Your workplace should conduct a mock audit annually, comparing results annually and tracking improvements.