Kevin Ian Schmidt

Out of Office Series: Note App: Color Notes list

color note 2

I am a post-it note junkie, my office is littered with them, I keep stacks of various sizes and colors in my briefcase. So as I am trying to transition my workflow more to my phone and tablet, I need an app that can fill that void left by not having post-it notes to stick to everything. I downloaded Color Notes to my phone, it appeared to be a virtual post-it note app, so I figured it was the best place to start.

Needs/Expectations:
Phone and tablet sync: this is not a feature with this app.

Homepage widget: there is not an actual homepage widget, you can add individual notes to the homepage, but it doesn’t allow access to the other notes you make.

Ability to make notes, take pictures and record audio: You can type out notes, no audio recording, no picture notes.

Speech to text: not a feature with this app.

Ability to organize notes: you can not organize the order of the notes, you can only change the colors of the notes on the main screen.

Other features I would like:
Video notes: not a feature with this app.

Ability to set note color: this app allows you to change the color of the notes, both in the main menu and on the homepage widget.

Sync calendar with notes: not a feature with this app.

Location marking ability: not a feature with this app.

Handwriting notes: not a feature with this app.

This app, Color Notes, is very simple, it doesn’t sync between devices, which its an instant no for me, but even the homescreen widget is severely lacking. I am passing on this app, but if you have one device and want a simple note app, this might be for you.

 

Google Play

Amazon

Color Notes Homepage

 

color note

Out of Office Series: Task List App: Any.do

anydo (2) Any.Do

In my search for a task list managing app, I downloaded the app Any.do, to my phone and tablet, based upon  several reviews I read. Figuring so many reviews must mean a powerhouse product.
Signing on allowed me to link it to my Facebook, Google account or creating a freestanding account. This alows for strong cross device sharing.

Needs:
Phone and tablet sync: works great, easy to signup, which allows for quick setup and sync.

Home page widget for quick access: thehomepage widget allows for multiple configurations,  from a minimal 1 space widget to a large full page view. The widget allows for adding a quick note, or access to the notes you have setup.

Recurring task feature: Any.do is simple to set up a recurring task, be it daily, weekly or monthly. There is no feature for biweekly recurring tasks, or every 3 wks, but as the app is built around simplicity,  this isn’t a deal breaker.

Tasks and subtasks: you can make a task, no subtask feature. The task section is like more of a quick note than a checklist feature. Again, as the app is built as simplicity, this makes sense, but I don’t feel it meets my needs.

Notes section on tasks/subtasks: the primary task section has a note section, but as subfolders aren’t an option, obviously subnotes are out.

Alerts for priority tasks: You can set the task as priority, plus you can set an alert. Marking a task as priority keeps it at the top of the list.

Email capability of tasks and reminders: you can share your tasks with other Any.do users, but can’t email the tasksor have email reminders.

Extras:
Ability to change color of tasks: This is not an option, Any.do is builtaround simplicity.

Clean UI: Any.do is ALL about simplicity, the UI is clean and simple, almost too simple, I felt a little lost just playing around with the app.

So after careful review, I decided Any.do wasn’t what I was looking for, it is closer to a note app than a task list manager. The clean UI is nice, but like I said above, I kind of felt like I was stumbling around at first.
If you are looking for an app that is great for reminders, Any.do mightbe what you’re looking for, as for me, I feel it wasn’t enough of a task list manager and too much for basic note taking.

 

Download the app here: Any.Do site

Download the app here: Google Play Store

Download the app here: Google Chrome extension

Download the app here: iTunes

 

anydo (1)  anydo (1)

Out of Office Series: Task List App: Wunderlist

wunderlistWunderlist

In my quest for a task manager app, I downloaded Wunderlist to both my phone and tablet. After registering with my email address to create a profile on Wunderlist, I started playing around with it.
I started testing the app against my list of needs.
Needs:
Phone and tablet sync-the device were easily able to share task lists across device, seamlessly, with Wunderlist, you can also access your task lists via Wunderlist.com, giving you yet another avenue to manage and organize tasks and responsibilities.

Home page widget- the widget is nice, it gives a clean view of the primary task, clicking on the task brings up the app to view the subtasks and notes. The problem with the widget is if you have things broken up into seperate folders, you have to scroll through the folders to see all the tasks, no ‘view all’ feature.

Recurring task feature- this is not a feature, huge negative in my opinion

Tasks and subtasks- easily able to create tasks and subtasks, including the ability to create folders for different tasks. So if you want to keep work tasks separate from shopping lists it is simple to do.

Notes section on tasks/subtasks- there is a note feature under task, but it is like a memo pad, covering both task and subtask.

Alerts for priority tasks- able to set due date and reminders. The due date is visible on the homescreen widget view as a foot note. A reminder can be set for any time, you need to be reminded 2wks out, feel free to set it for then, but you only get 1 reminder so make sure it counts.

Email capability of tasks and reminders- not an available feature, another huge missing feature in my book.

Extras:
Ability to change color of tasks- not a feature
Clean UI- the control panel is clean in it’s setup, with a wood panel background like I am using a clipboard.

So right off the bat, Wunderlist didn’t meet my needs, making it an easy decision for me to move on.  I liked how easy it was to set up tasks and subtasks, and although I couldn’t leave notes on individual task/subtasks, I liked the ease of jotting a note about that section. This app would be great for organizing notes and jotting quick task reminders across devices, even among family members or coworkers, but in my opinion it lacks certain features I feel are a requirement.

Wunderlist does have the ability to add pictures and notes to tasks, but as I didn’t want to purchase the premium upgrade for a test, I can’t comment on those features.
Wunderlist is quite popular and if I needed to share information among coworkers,  this app would be useful.

 

Download Here – Wunderlist Homepage for Apple, Android, web access

 

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Out of Office Series: Task List App: ListNote

ListNote ListNote

I welcome you to come read my Out of Office series, in which I bring you along in my quest for a nice task list app. This time I downloaded ListNote to my phone and tablet, to see if it meets my needs.

Needs:
Phone and tablet sync: No, can not sync my phone and tablet, this is an automatic no go for me, but I will continue with my review.

Home page widget for quick access: No home page widget, no simple viewer, nothing. This feature isn’t for everyone, but on my tablet, I find it essential.

Recurring task feature: not an available feature, this feature is nice for tasks that need to be completed regularly.

Tasks and subtasks: Sort of. You can make central lists, with tasks set underneath, nothing can be set beneath the general task.

Notes section on tasks/subtasks: Each task is set up as a note section, not a headet with note section. Without the feature of subtasks, there is no notes for them.

Alerts for priority tasks: not an available feature.

Email capability of tasks and reminders: not an available feature.

Extras:
Ability to change color of tasks: you can change the color next to the note in list view, so it allows you to differentiate tasks.

Clean UI: the UI is clean, with eases of setting up.

Overall this app has none of the features I need, it lacks any serious bang for devouring apps between my phone and tablet. Honestly, the app feels more like a note taking and organizing app, but it comes up when searching for a task list manager, so it gets reviewed as such.

**extra** I gave the voice app a real tryout, since I couldn’t find anything else I liked. The voice to note feature works very good, it kept up with regular speech, with only a few misinterpreted words. You also have the ability to revisit note sections and add additional notes via speech.

 

Download the app here: Google Play Store

Download the app here: Amazon app store

ListNote 2  ListNote 3

Out of Office Series: Task List App: Task List – To Do List

task list to do listTask List – To Do List

In my quest for a task manager app, I downloaded Task List- To Do List to both my phone and tablet, no registering of an email, uh oh this is off to a bad start I feel. So, I started testing this against my list of needs:

Needs:
Phone and tablet sync- not a feature. This is a deal breaker, but I will continue my review.

Home page widget-the homepage widget is clean, presentable, but only of primary folder, secondary folders aren’t viewable from homescreen widget.

Recurring task feature- this isn’t a feature, as the app is more for notes with headers.

Tasks and subtasks- this isn’t a feature.

Notes section on tasks/subtasks- the section under the task is just for notes, so plenty of room for detailed notes.

Alerts for priority tasks- you can set task deadlines, where it alerts you when it hits the set time/date, but I can’t set a reminder for priority tasks, just a basic alarm.

Email capability of tasks and reminders- not a feature.

Extras:
Ability to change color of tasks- you can select from 4 different radio button colors, they are small dots next to the task.

Clean UI- clean UI, simple to add tasks, switch tasks, easy to use.

In summary,  Task List – To Do List is lacking some serious features I need. The app is easy to use and simple to setup, so if you’re looking for something quick and feel it meets your needs, please download it.

 

Download Here- Google Play Store

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Out of Office Series: Task List App: Tasks Free

tasks-freeTasks Free

I am still looking for a perfect for me task list manager, which has taken me to downloading Tasks Free to my phone and tablet. Let’s go through my review:

Needs:
Phone and tablet sync: you sign in with Gmail account, on both platforms and this allowed for quick seamless syncing between phone and tablet.

Home page widget for quick access: the home page widget comes in several configurations,  which is nice for a personalized experience. I chose the 2×3 setup, then pulled it to 2×6, which allowed me more tasks visible, with easy scrolling for lower tasks.

Recurring task feature: easy setup for recurring tasks, with alerts on preset time.

-This review is going good so far, I am pleased-

Tasks and subtasks: tasks are easy to setup, but no availability for subtasks.

-Guess I spoke too soon.-

Notes section on tasks/subtasks: No subtasks, so that is null, as for notes on the tasks, you can, sort of. Each tasks is a single check box, where you can add descriptions or notes.

Alerts for priority tasks: yes, this feature is available. It is easy to setup reminders and mark tasks as higher priority. This is nice when needed, and otherwise isn’t even moderately confusing to setup or review alerts.

Email capability of tasks and reminders: Not an option, you can set reminders to alert you, but they aren’t emailed to you, nor is a summary of due tasks.

Extras:
Ability to change color of tasks: you can pick light or dark for the home screen widget, but the note themselves aren’t able to be color coded.

Clean UI: The interface is simple, clean and easy to operate. I actually enjoy the ease with which I can add tasks.

In summary, while I like the overall ease of use, the inability of subtasks is a true deal breaker. If you are looking for a basic task list this is certainly for you, but it just falls short of my overall needs.

*extras* although not on my list of needs, I do like how it syncs with Google tasks, which is nice because it allows me to view my tasks from any computer as well. Nice little hidden extra.

 

Download Here – Google Play Store

tasks-free 2

 

Out of Office Series: Task List App: Todoist

todoistTodoist

Again, we are off on this journey to find me the perfect task list manager. This time, I downloaded to my phone and tablet, Todoist. The initial setup was simple, which involved logging onto Todoist’s website, which allows for a desktop client to give you another way to access your task lists.
As I laid out at the beginning of this journey, I have specific needs, let’s see how Todoist matches up.

Needs:
Phone and tablet sync: yes, this is easily accomplished, just signup with Todoist using your preferred email account and you’re off and running.

Home page widget for quick access: the home page widget comes in ‘alerts only’ or a sizeable home page widget, to see your tasks and to quickly add additional ones.

Recurring task feature: while you can set due dates, the set tasks can not be recurring. This feature is important to me, to remind me of those occasional tasks, that might be due every 3wks, and could be overlooked.

Tasks and subtasks: kind of, I’ll give half credit here. You can set tasks as main or up to 4 levels subtask, but that doesn’t mean anything. The subtasks aren’t linked to a primary task, so it really just offers indenting of tasks.

Notes section on tasks/subtasks: for premium. I have no issue with paying for apps, I have no issue paying for extended features for apps. I view notes to tasks as kind of a basic feature, this is a huge strike.

Alerts for priority tasks: the alerts come via email, read more on this whole feature below.

Email capability of tasks and reminders: Todoist kind of does it right with their emails, the send you a breakdown of tasks,  clearing showing when due or hopefully not overdue. In the email also, is a graph, showing your productivity based upon your usage of Todoist, this is kind of neat, as it could allow you to track what all you have accomplished,  if you wanted to spend the time tracking yourself.

Extras:
Ability to change color of tasks: not a deal breaker, but I think this would be a nice feature.
Clean UI: Very clean, simple. Not as minimalistic as Any.do, but nonethe less, a clean simple UI.

Overall, I started out with high hopes for this app, it was checking some major boxes on my ‘needs’ list, but lacking notes, without having to upgrade, and having an essentially pointless task/subtask feature were just glaring issues I couldn’t get past. The website access is nice, but it is also another step, I like being tied to a calendar function as well, so I can tie multiple apps together with less steps.

Download Here – iTunes

Download Here – Google Play Store

Download Here – Todoist website

Phone View

todoist_iphone_screens

Computer view

todoist_web

Out of Office Series: Task List App: Splendo ToDo List

Splendo Splendo ToDo List

 

The quest for a perfect for me task list app continues, this time I downloaded Splendo ToDO List to my phone and tablet. Let’s start with the list:

Needs:
Phone and tablet sync: you can sync through your gmail account, which allows for a seamless sync between phone and tablet. **extra** the use of the gmail address, also allows for use of Google task on your desktop, I’m really starting to find this extra a wonderful thing.**

Home page widget for quick access: the home page widget comes in 2 styles, one is just an icon with alerts; the other is a 2×2 list that can be expanded full screen if needed. I love the ability to scroll off the home page for a quick view of the tasks I have.

Recurring task feature: the recurring task feature is easy to use; with all the basic selections(daily, weekly, monthly, etc). Very important feature, not having this is a complete deal breaker.

Tasks and subtasks: tasks easy to set, no subtasks feature.

*Man, everytime one starts off strong, there is soon after a stumble.

Notes section on tasks/subtasks: no subtasks, so obviously no notes on them, but I find it weak that even tasks don’t have a note feature.

Alerts for priority tasks: Setting alerts for tasks is easy, you can set the phone to ring at a predetermined time, or alert you before the task is due. The drawback here is if I want task A to alert me 30 mins before with a specific ringtone, but task B to alert me 2hrs before the task is due with a basic alert sound, I can’t set this up, notification sound and time are universal to all tasks.

Email capability of tasks and reminders: No ability to have the APP send me a daily summary via email, or send alerts via email.

Extras:
Ability to change color of tasks: This app is about simplicity,  so no this is not a feature.

Clean UI: clean UI, simple setup, easy to sync.

In summary, I like the app, I got it up and running with ease, but it was lacking several key features, I am expecting in a task manager app, so I will continue my hunt, hopefully you enjoy it.

 

Download Here – Google Play Store

Splendo 3  Splendo 2

Off of Office Series: Task List App: Gtasks

gtasks KevinianGtasks

I am busy running around between locations, trying to keep up on all the tasks between them. I am again trying out a task list manager, seeing if I can find the one that meets my needs. So I downloaded Gtasks to my phone and tablet.

Needs:
Phone and tablet sync: This app allows you to sign in using your gmail account, which allows for seamless syncing between phone and tablet. The extra feature of using your gmail account is it allows you to use Google Tasks on your desktop as well.

Home page widget for quick access: This app allows for multiple choice of home page widgets. You can choose from wide, narrow, tall, short, dark or light backgrounds. This is nice as it allows you to set it based upon preference. I use tall and narrow on my phone, but short and wide on my tablet, both with a dark background. If you don’t want a busy home screen, there is also a widget for alerting to undone, overdue tasks.

Recurring task feature: you can set tasks to recur as needed. As you are setting up each task, this is part of the choices.

Tasks and subtasks: Setting tasks is easy, with multiple organizational categories available. Subtasks are not a feature.

Notes section on tasks/subtasks: Each task has a note section, without subtasks, no subtask notes.

Alerts for priority tasks: Each tasks can be set with an alert when due or as a reminder beforehand. Each notification is set for that task.

Email capability of tasks and reminders: this is not an available feature from free or premium.

Extras:
Ability to change color of tasks: the only color change options was to flag a task as priority, then the checkbox next to the app appears red, otherwise no other feature to do this.

Clean UI: Simple to get up and running, simple to add tasks and clear them up.

I found myself using this app for awhile beyond my short testing time, with the nice syncing between devices, the ease of setting tasks and the overall functionality,  I really liked this app. I know it doesn’t meet all my set forth needs, but it came pretty close. I think you might find this app meeting your needs, as it is a real workhorse in keeping track of my tasks.
●edit● I am becoming a real fan of task list apps syncing with my Google Tasks, as it allows me further access to tasks, no matter where I find myself.

Download Here – Play Store

Download Here – iTunes

Download Here – Amazon

 

Gtasks 2          Gtasks

Out of Office: Task List App: Taskary

taskary Taskary

 

After using Gtasks for awhile, I really started to feel the missing features, so I am again off on my search for a task list manager. This time, I found myself downloading Taskary to my phone and tablet. First impression was a little awe, this app looked like it could handle all I could toss at it. Let’s see how it stacks up against my needs.

Needs:
Phone and tablet sync: sign in with Gmail app, so again that extra gem of syncing Google Tasks on your computer with your phone and tablet. In fact, using the agenda feature, it also syncs one app up with Google Tasks and Google Calendar. This could mean using 1 app to handle both features.

Home page widget for quick access: The home page widget leaves a lot to be desired. It shows 1 day of tasks at a time, without a quick add feature or a view of my undated tasks. Access to both requires opening the app.

Recurring task feature: This feature is easy to use with Taskary. As it syncs with Google calendar, you can scroll the agenda page and find calendar events mingled with your tasks.

Tasks and subtasks: Yes it handles tasks and subtasks, although the subtask feature is a little awkward,  and might take some time to get used to. Instead of being true subtasks, you can set parent tasks, so they appear as stand alone of as subtasks, depending on the view you’re using.

Notes section on tasks/subtasks: This app easily allows for motes on all tasks and subtasks. Large note sections allows you to pile information in. Along wihttp://www.kevinian.com/wp-admin/post.php?post=25&action=editth notes, you can add contacts to tasks/subtasks, allowing for easy sharing.

Alerts for priority tasks: each task AND subtask can have an alert. I find this great. So if I have a main task due on Friday, but want to manage my time to complete a couple subtasks each day, I can set reminders for each.

Email capability of tasks and reminders: Not a feature with this app.

Extras:
Ability to change color of tasks: Not a feature with this app.

Clean UI: no, this app does not have a clean UI, depending on the view, you can have 4 separate panels to navigate with. This is easy to overlook though, because with the agenda view, you can see your tasks and your calendar events.

This app is a powerhouse, easily handling all tasks I set it up with, plus handling my calendar events. The extras in the app make it easy to use, even though it is a minimalist layout. The biggest drawback is the weak homescreen widget, which I feel is such a hindrance, that I find this app incompatible with my needs.

 

Download Here – Google Play Store

taskary 2taskary 3